As of 4/1/2025, the fee for an initial appointment at WellKC will be $120.

All subsequent appointments are $80 per visit. 

Your appointment fee is due prior to your appointment. You will receive a link for this payment the day of your appointment. Our payment portal is secure and accepts most credit, debit, and HSA cards. 

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We are in-network with United Healthcare, Aetna, and Kansas Medicaid. However, we do not bill insurance companies directly. We require all patients to pay your appointment fee prior to the start of your appointment. After your appointment, you can request an itemized receipt (sometimes called a superbill) for your visit and submit this to your insurance company for potential reimbursement. If we are in-network with your specific plan, they should reimburse you at your in-network or preferred provider rate. If we are not in-network with your specific plan, you can still receive reimbursement at your out-of-network rate. ​You can download an itemized receipt from your patient portal or request one be emailed to you. 

 

Insurance coverage can be confusing. Here are a few (very generalized) examples of potential scenarios: 

• You have a plan that covers 90% of in-network costs. We are in-network. You have already met your deductible. Your plan should reimburse you for 90% of your appointment fee. 

• You have a plan that covers 50% of out-of-network costs (this can be any insurance plan, it does not have to be United Healthcare, Aetna, or Medicaid). We are out-of-network. You have already met your deductible. Your plan should reimburse you for 50% of your appointment fee. 

• You have a plan that covers X% in-network and X% out-of-network, but you have not met your deductible for the year. Your plan should apply your appointment fee towards your deductible. Once your deductible has been met, your plan should reimburse you the appropriate amounts for subsequent visits. 

 

You are responsible for confirming whether or not we are in-network for your specific plan and other details of your specific plan. We are not able to look up or confirm this information for you. 

Why do we do this? Basically, dealing with insurance reimbursement from a practice standpoint can be difficult, slow, and time-consuming. We need to ensure that we are paid for our services appropriately and in a timely manner. We also want to spend our time providing exceptional care to our patients, not dealing with insurance issues.  

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You can access our patient portal here: Patient Portal

If you need to sign up for our Patient Portal, just let us know. 

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Administrative Fees

We charge a $25 administrative fee for the completion of any online or paper forms such as FMLA or prior authorizations for medications. We will request your approval and payment of this fee prior to the completion of any forms. 

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Cancellation Policy

We charge a $25 non-refundable cancellation fee if you do not show up for your appointment within 15 minutes of your appointment start time or if you cancel your appointment with less than 24 hours notice. ​

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Need to pay your bill? You will receive a link via text and email to pay your bill shortly before your visit. You can also access your bills through our Patient Portal. If you have any trouble paying your bill or have any questions please do not hesitate to reach out to us. 

  

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